Grants Fact Sheet
1. Who can apply?
Teachers, school administrators or other staff, parents, students or any member of the Swampscott community whose proposal is supported by a school principal, administrator or faculty member.
2. What are the criteria for funding?
Proposals should meet one or more of the Foundation's objectives:
Enhance the total learning experience in Swampscott
Encourage professional growth
Foster school/community relationships
Develop creative educational programs
In addition, A SEF grant should supplement the school budget and is not intended to pay for items that are necessary to implement the curriculum. Programs should be sustainable. Funding is one time with no adjustments for additional or reoccurring expenses. Funds can be used to train teachers and/or purchase equipment, but not when these are means in themselves. Teacher training and equipment must be fundamental to the purpose of the grant. The sole purpose of the grant proposal should not be to cover admission fees and/or transportation costs associated with a field trip. These expenses must be part of a broader project proposal. Review and approval for any grant must precede the commitment to purchase services, goods and the fees of outside consultants to be funded by a SEF grant. It is the preference of the Grants Review Committee not to fund programs, speakers, or projects that have historically been sponsored by the Cultural Arts Committees of a school or by the PTA/PTO/PTF.
To download a copy of the criteria used by the SEF Grants Committee to score each grant, please click here: Grant Rubric
3. For which grant should I apply?
Micro Grants (up to $500) - grant requests accepted/evaluated year round on a rolling basis. These grants are intended to be simple and quick and allow applicants to fund innovative ideas and programs for individual classroom. In the past requests such as a handwriting program, establishing a multicultural collection, peer mediation materials, school newspaper start-up funds, paper shredder for Life Skills business, Holocaust speaker and books have all been funded.
Mini Grants are limited to between $500 and $2500 - grant requests accepted/evaluated twice a year: October 15 and January 15. These grants are intended to impact a greater number of students, perhaps for a department or grade. Examples of successful Mini Grants include: graphic novel library for literature courses at the high school to be housed in library and shared with all; Classroom Performance System (clickers) for the SHS history department; materials to build a greenhouse for SMS; integration of art and music into a history program; math manipulative for upper elementary students.
Impact Grants may be up to $10,000 - Grants accepted Jan. 1 through third week in March and evaluated by the end of April. These grants are intended for capital acquisition projects and programs of significant system-wide educational impact. Past Impact Grants include: Guided Reading books for all elementary schools, science toys for SMS, Partners in Prevention program with a speaker for SHS and the community.
4. Does SEF fund professional development?
Yes. Teachers may apply for up to $800 through our Professional Development Funding Program. The application and requirements for those seeking money for PD are different from our standard grants. Please review the specific information for Professional Development.
5. How do I apply for a grant?
You can submit applications by using the downloadable Microsoft Word format of the application and emailing the completed form and any supplemental information to:
Be sure to obtain a signature of support from your building principal and/or the director of curriculum in your area.
6. When are grant applications due and applicants notified?
SEF accepts Micro Grant applications on a rolling basis and will attempt to notify applicants with a decision within three weeks.
Deadline: rolling admissions; final deadline Third Friday in March Notification: early April
Mini Grants & Impact Grants:
SEF accepts grant applications for Mini Grants accepted/evaluated twice a year: October 15 and January 15. Impact Grants are Grants accepted Jan. 1 through third week in March and evaluated by the end of April. .
Deadline: Third Friday in March Notification: Late April
Professional Development Funding Program:
SEF accepts grant applications for Professional Development Funding anytime January 1 through the third Friday in March. You may contact the SEF Grants Committee to discuss the possibility of funding professional development that isn’t compatible with this time constraint.
Deadline: Third Friday in March Notification: Late April
7. Who reviews the grants?
The SEF Grants Review Committee will review all applications on a competitive basis. Prior to submitting an application, applicants are encouraged to read the information and guidelines on this document carefully and not hesitate to contact the Grants Committee to discuss the application. These comments are not part of the formal review process and have no bearing on the final outcome of the application, but applicants in the past have found them helpful in strengthening their applications. In addition to the preceding criteria for funding, the committee asks of each proposal:
Is the proposed project innovative? Are the objectives in line with school/district goals, realistic and clearly stated?
Are the project activities clearly described?
Is the budget reasonable and sufficiently detailed?
8. What are grant recipient requirements?
All allocated funds are to be collected within 1 year of notification. If the funds are not able to be collected within that time frame, written notification of an extension request is required and should be emailed to firstname.lastname@example.org so that unused money will not be revoked. Any unused funds not requested or extended as noted above will be returned to the SEF for future consideration.
Recipients will be required to apply SEF stickers wherever appropriate (these will be provided by the SEF).
Recipients will work with the SEF to publicize the project/program within the community. SEF would also like personal feedback about: how the grant helped, how well the funded program worked and how it met its objective; and, any feedback on the grant process itself.
All materials purchased with the SEF funds
will remain the property of the Swampscott school district and/or community organizations.
9. Grant History Five Year Overview
Within this grant history overview, you can see what programs we have funded over the past five years. It provides a detailed breakdown of the grants themselves, which schools within the district applied and received them, as well as success rates for grant approval. There is also a summary of why some grants were not funded.
If you have questions about the grant application process, you can contact SEF Grants Committee at: SEFgrants@swampscottfoundation.org